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Board Meeting Minutes: January 2015

MINUTES OF WILDERNESS PROPERTY OWNERS’ ASSOCIATION BOARD MEETING

January 14, 2015

 

The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Wednesday, January 14, 2015 in the home of President Cherryl Steben. Cherryl called the meeting to order at 7:08 p.m. Board members present were Cherryl Steben, Dick Fankhauser, Jane Stavish, Phil Harlan and John Cusick. Larry Rus was absent. John Ancock has resigned from the Board because of health reasons.

 

ELECTION OF OFFICERS: Motion was made to retain existing officers for the year 2015 with the exception of Vice President. It was determined to not fill the position at this time. Motion carried.

 

MINUTES: The minutes of the November 18, 2014 Annual Meeting of the Wilderness Property Owners’ were read. Minutes were approved as read.

 

TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed. To date 101 property owners have paid their dues.

 

UNFINISHED BUSINESS:

Survey the Former Site of Old Bus Stop on Pinebrook Drive: Cherryl reminded surveyors again that we are waiting for a proposal from them.

 

2015 Landscape Maintenance Agreement: There was discussion regarding pesticide applications and whether there is a need for the landscape contractor to have a license. Dick will work with the contractor to make sure he meets all applicable licensing requirements. There was also discussion regarding the need to separate weed killer application from lawn fertilizer instead of a weed and feed application. Motion to approve landscape contract with weed and feed application passed with one abstention.

 

Wilderness Sign Repair: There was discussion regarding the need to raise the entrance sign at Boulevard Road so that it could be better seen. Motion was carried to ask David Bell to do the sign repair/restoration for an amount not to exceed $500.00.

 

Traffic Calming Research: The County is looking into the need for speed control on roads within Wilderness. There is nothing to report yet.

 

Greenbelt Tree Management: Work contained in bids obtained from Thomas Tree Service last fall was discussed. Motion to accept bids to remove two trees for $800.00 and $850.00 was approved.

 

WPOA Document Cleanup and Scanning: Cherryl reported that she has more time now to work on this project.

 

Homeowner Directories: Discussion resulted in agreement that the need for a new directory for all homeowners is not necessary at this time. There is a need for Board members to have up to date information.

 

NEW BUSINESS:

Water Towers (LBA/Trillium Property: Jane gave a report on a proposed water tower to be placed on the LBA/Trillium property. The new tower has to be constructed prior to maintenance work beginning on the existing tower. Jane will monitor developments on this project.

 

2015 Newsletter #1: Cherryl asked for any ideas for items to be placed in the newsletter.

Insurance Claim for Damage at Dunkerson Property: Cherryl reported on this and the possible scenarios that may result.

 

Open Board Position: Cherryl asked that we let her know of any possible candidates for Board members.

 

Arbor Vitae Replacements in Wiggins Hedgerow: Motion was made to accept a bid of $200.00 from South Sound Lawncare to replace the missing Arbor Vitae trees in the hedgerow on Wiggins. Motion carried.

 

There being no further business, the meeting was adjourned at 8:38 p.m. The next Board meeting will be held at Cherryl’s home on Wednesday, February 11, 2015 at 6:00 p.m.

 

Respectfully submitted,

Dick Fankhauser, Secretary

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Board Meeting Minutes: December 2015

MINUTES OF WILDERNESS PROPERTY OWNERS’ ASSOCIATION BOARD MEETING

January 14, 2016.

 

The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Thursday, January 14, 2016 in the home of Dick Fankhauser. Vice President Larry Rus called the meeting to order at 7:14 p.m. Board members present were Larry Rus, Linda Liu, Dick Fankhauser, John Cusick and Phil Harlan.

 

MINUTES: The minutes of the December 8, 2015 meeting were approved as read.

 

TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed. Approximately 75 property owners have paid their 2016 dues.

 

UNFINISHED BUSINESS:

Landscape Contract: Dick reported that the contract is ready for the newly elected president to sign.

 

Wilderness Sign Repair or Replacement (Wilderness/Boulevard): Two bids received. John will check with Cherryl to clarify low bidder. Motion was made and approved to authorize John to purchase sign using 2015 carry-over funds if bid is within those funds available.

 

Traffic Calming Research: Larry received a call from a County representative reporting that we are on the list to use a “radar speed trailer”. It will be available in the spring. Discussion took place regarding where it should be placed. Decided to wait to determine location until we know when we are going have use of the trailer.

Street Lighting Upgrades: Nothing to report.

 

Greenbelt/Tree Management: Dick received an email from Tom Solberg owner of a duplex at 2634-36 Wilderness Drive, advising us of a potential danger with a Maple tree there. Dick will get back to Mr. Solberg to determine our involvement. Larry will check with Cheryl regarding pending tree issues. John will get a current list of certified arborists from the City.

 

WPOA Document Cleanup and Scanning: Phil will check with Cherryl regarding status of this. Phil has a high speed scanner that can be used once documents have been sorted. Cheryl has agreed to do the sorting. John has checked with Secretary of State’s office to determine what document retention requirements are for HOAs. They referred him to the RCWs, which do not list any requirements. As he indicated in his December 10, 2015 e-mail, he suggests we follow the HOA guidance at http://www.echo-ca.org/article/hoa-record-keeping-your-filing-system-code, which suggests keeping any documents pertaining to the establishment of the HOA forever.

 

Open Board Positions: We now have two open board positions. Larry suggested that if we know of any interest to report back. John knows of a couple of potential candidates. He will check with them and, if they are interested, invite them to our next meeting.

 

Proposed Log Cabin Reservoir (water tank) Status and Ashton Woods Development:  Nothing new to report.

 

NEW BUSINESS:

Election of Officers for 2016: Motion was made and approved to elect the following officers to the Wilderness Property Owner’s Board for 2016:

            President – Loren “Larry” Rus

            Vice President – Linda Liu

            Secretary – Richard “Dick” Fankhauser

            Treasurer – John Cusick

 

Check Signing by New Officers: Larry is a new signer along with John and Dick, previous signers. Larry will fill out a form and take it with a copy of these minutes to the bank. The bank will then prepare a contract which Larry, John and Dick will have to go into the bank to sign. That will establish them as signers on the account. The Association checking account requires two signatures on each check.

 

Water Problem at Linda Liu’s Property: There is an eight inch drain pipe on Linda’s property that appears to be leaking onto her property and onto the street. Linda had a meeting with John, the County and a contractor to review the situation. They determined that the pipe is plugged approximately eight feet from the catch basin at the street. The contractor will pump the pipe to try to locate the origin. If it is on Linda’s property then it is a property owner problem. It looks like it might be draining the swale between New Castle and Wilderness. If that is the case, we could be involved in negotiations with New Castle.

 

Other Assignments:

  1. Larry will remind Cherryl that she volunteered to continue to write the Newsletter
  2. Larry will get email addresses from Cherryl and/or John for purposes of future mailings.
  3. Linda will contact the Association of Neighborhoods to let them know that she is the new representative from Wilderness.
  4. Dick will arrange meeting with David Bell and Larry to discuss some issues that David wants to bring to the Board’s attention.

 

There being no further business, the meeting was adjourned at 8:09 p.m. The next Board meeting will be held at 7:00 p.m. on Wednesday, February 10, 2016 at Dick Fankhauser’s home.

 

Respectfully submitted, Dick Fankhauser, Secretary

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Semi Annual WPOA Meeting Minutes: November 2014

MINUTES OF THE ANNUAL MEETING OF THE WILDERNESS PROPERTY OWNERS’ ASSOCIATION (WPOA)

November 18, 2014

 

The annual meeting of the WPOA was held on Tuesday, November 18, 2014 in “The Barn” at Grace Community Covenant Church. President Cherryl Steben called the meeting to order at 7:08 PM. In addition to Ms. Steben, board members John Ancock, Phil Harlan, Larry Rus, Jane Stavish, Dick Fankhauser and John Cusick were present. A total of 35 property owners were present, constituting a quorum.

 

Members were encouraged to sign in and to also provide their emails for future notifications and information.

 

MINUTES: Minutes of the previous board meeting were not read but were approved by the board members.

 

TREASURER’S REPORT: John Cusick handed out copies of the Treasurer’s Report: the Profit & Loss Budget vs. Actual and the Balance Sheet. He stated that seven property owners have not paid their dues to date. One property owner paid their dues since that meeting. He went over some categories with dollar amounts projected to 12/31/14. He then asked if there were any questions. He stated that money contained in the CD is to cover six months of operating expenses should the Association cease to exist. Other discussion was regarding the number of properties in the Wilderness development. No action was taken on the Treasurer’s Report.

 

PRESIDENT’S REPORT: Ms. Steben provided an overview of the Board’s recent activities, including a work party in July to clean up the trail and area near the park entrance off of Donnelly. She briefly discussed burglaries, property damage and our meeting with Sheriff Snaza at the semi-annual meeting. She explained the costs to date for greenbelt management. A suggestion was made to consider planting new trees to replace those being removed. Because of budget constraints, we are reactive rather than proactive in dealing with tree issues resulting in much less cost.

 

NEW BUSINESS:

Proposed HOA annual dues increase beginning in 2015 – Ms. Steben explained the need for the proposed dues increase from $110 per year to $175 per year. Most of the need is for greenbelt management. Trees are maturing and requiring management to protect homeowner’s property and lives.

 

Proposed 2015 Budget – The budget was discussed. Ms. Steben moved and Mr. Woodward seconded a motion to approve the budget and the proposed dues increase. There were 60 yes and 40 nos, resulting in passage of both the budget and the dues increase to $175.00 per year.

 

Jane Stavish reported on Chambers Creek maintenance and the proposed LBA Park.

 

John Cusick recognized Cherryl for all of her hard work for the Association. There was much applause in agreement with John’s statement.

 

There being no further business, the meeting was adjourned at 9:03 PM.

 

Respectfully submitted,

Dick Fankhauser, Secretary

 

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Board Meeting Minutes: October 2014

MINUTES OF WILDERNESS PROPERTY OWNERS’ ASSOCIATION BOARD MEETING

October 1, 2014

 

The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Wednesday, October 1, 2014 in the home of Cherryl Steben. President Cherryl Steben called the meeting to order at 6:10 p.m. Board members present were Cherryl Steben, Dick Fankhauser, Larry Rus, Jane Stavish and John Cusick. Absent were John Ancock and Phil Harlan.

 

MINUTES: The minutes of the September 3, 2014 Wilderness Property Owners’ Board of Directors meeting were read. It was moved by John Cusick and seconded by Larry Rus that the minutes be approved. Motion carried.

 

TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed. Eight property owners have not paid their dues to date. As reported last month, with all bills paid, John is projecting a $3,300 balance at the year’s end.

 

UNFINISHED BUSINESS: Survey a former site of old bus stop and ivy – have not heard from surveyors.

 

Proposed budget – the proposed budget was reviewed and two items were considered. The result was to (1) change the Common Area Maintenance to $15,000; and (2) to leave the Meeting Hall Rental Fees at $150.

 

2015 Homeowners’ dues – Discussion regarding raising the homeowner’s dues continued from last month. It was discussed that a dues increase has to be approved by a majority of those attending the meeting not a majority of homeowners. Dues increase to $175.00 per year will be proposed to the homeowners at the November 18, 2014 homeowner’s meeting. It was moved by Dick Fankhauser and seconded by John Cusick to recommend approval of the proposed budget, including the dues increase, to the homeowner’s at the November semi-annual meeting. Motion carried. Cherryl will send out the ballot with the newsletter.

 

Greenbelt tree management – Several danger trees have been brought to Cherryl’s attention. She will review with tree companies to determine costs and recommend action based on funds available.

 

Boulevard Road entrance sign – Dick suggested that he get a bid from David Bell to repair/replace the sign. Cherryl agreed.

 

There being no further business, the meeting was adjourned at 7:24 p.m. The next meeting will be the Annual Membership meeting on Tuesday, November 18, 2014 at 7:00 p.m. at “The Barn” at Grace Community Covenant Church. The last meeting of the year will be on December 10, 2014 at 7:00 p.m.

 

Respectfully submitted,

Dick Fankhauser, Secretary

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Board Meeting Minutes: August 2014

MINUTES OF WILDERNESS PROPERTY OWNERS’ ASSOCIATION BOARD MEETING

August 5, 2014

 

The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Tuesday, August 5, 2014 in the home of Dick Fankhauser. President Cherryl Steben called the meeting to order at 6:07 p.m. Board members present were Cherryl Steben, Dick Fankhauser, Larry Rus, John Ancock, Phil Harlan and John Cusick. Absent was Jane Stavish.

 

MINUTES: The minutes of the July 15, 2014 Wilderness Property Owners’ Board of Directors meeting were read. It was moved by Larry Rus and seconded by John Cusick that the minutes be approved. Motion carried.

 

TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed. Eight property owners have not paid their dues to date. With all bills paid John is projecting a $3,300 balance at year end.

 

UNFINISHED BUSINESS:

Greenbelt trees: Cherryl reviewed several sites where tree work is contracted for this month.

 

2015 Homeowners Dues – Discussion regarding raising the homeowner’s dues continued from last month. Discussion centered around providing justification for increasing the dues. In addition to tree work that is an ongoing expense, other items discussed included repairing the entrance sign at Boulevard Road, improvements to lighting to both save energy and to increase lighting and repairs to the park recreational facilities.

 

Phil presented his research regarding what other Homeowner’s Associations charge for dues. The amounts varied greatly and it wasn’t clear what period of time the dues covered. For the next meeting, Phil will contact the various Homeowner’s Associations and clarify the time period and what services are provided for that dollar amount. For comparative purposes, we need to compare dues that are similar to ours in what is provided.

 

Considering a dues increase and justification for it, other assignments for the next meeting are for John Cusick to review past yearly expenses for greenbelt management to project future expenses. Larry Rus will get estimates to remove and replace the concrete basketball court in the park. Using contact information from Cherryl, Dick will call PSE to discuss lighting options. Cherryl will check on cost of sign repair/replacement.

 

There being no further business, the meeting was adjourned at 7:13 p.m. The next Board meeting will be on Wednesday, September 3, 2014 at 7:00 p.m.

 

Respectfully submitted,

Dick Fankhauser, Secretary

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Board Meeting Minutes: July 2014

MINUTES OF WILDERNESS PROPERTY OWNERS’ ASSOCIATION BOARD MEETING

July 15, 2014

 

The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Tuesday, July 15, 2014 in the home of President Cherryl Steben. Cherryl called the meeting to order at 6:15 p.m. Board members present were Cherryl Steben, Larry Rus, Phil Harlan, John Ancock and John Cusick. Cherryl asked John Cusick to record minutes of the meeting.

 

MINUTES: The minutes of the May 7, 2014 Wilderness Property Owners’ Board of Directors meeting previously distributed by Dick Fankhauser were read. John Cusick moved and Larry Rus seconded that the minutes be approved as written. Motion carried.

 

The draft minutes of the June 17, 2014 Semi-Annual Meeting of the Wilderness Property Owners’ Association previously distributed by Dick were then read. Phil Harlan moved and Larry Rus seconded that the minute be approved as amended. Motion carried.

 

John Cusick will provide the amended June 17, 2014 minutes to Secretary Dick Fankhauser.

 

TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed. Eight property owners have not paid their dues to date and, of those, four are carryovers from previous years. There was brief discussion of taking further action to collect unpaid dues. Board members concluded action alternatives beyond continuing to send monthly statements would be too expensive.

 

UNFINISHED BUSINESS:

Greenbelt/ tree management – Cherryl reviewed bids received from Harmon Tree Service and Thomas Tree Service for the following locations:

 

2934 Wilderness Drive (Erickson/Hensley) – Fir tree in Greenbelt

3230 Wilderness Drive (Wilkins) – Cedar trees in Greenbelt

4631 Norcross Ct (Marvin) – Cedar tree in Greenbelt behind yard

4508 Ferndale Ct (Woodward) – Greenbelt and ditch clean up

 

Harmon was low bidder on all but 4631 Norcross and it was agreed to award each job to the lowest bidder. The total cost will be a little less than the $5,743.30 remaining balance in the greenbelt/tree maintenance budget.

 

The removal of the diseased hemlock at Claridge/Wilderness will be referred to Thurston County.

 

4124 Highline Drive – Potential health issue – Cherryl is discussing options with the Thurston County Health Department.

 

WPOA work party – July 26th – Hours will be 8:30 a.m. – 12:30 p.m. The priorities will be removing the old bus stop and ivy on Pinebrook, removing the tree house in the greenbelt near Chambers Ditch on Ferndale, and removing debris by the Donnelly bridge.

 

WPOA Document cleanup and scanning – Cherryl continues to work this with Toby VanRoojen.

 

2015 Homeowner’s Dues increase research – Phil Harlan will identify about 4-6 comparable and 2 new developments and contact them to determine annual dues assessments, budget for greenbelt/tree maintenance, numbers of homeowners, etc. so that the Board may develop a reasonable proposal for increasing annual dues. John Cusick will provide Phil with the current list of neighborhood and homeowner’s associations recognized by the City of Olympia.

 

There being no further business, the meeting was adjourned at 7:20 p.m. The next Board meeting will be August 5, 2014 at 6:00 p.m. and the following meeting will be September 3, 2014 at 7:00 p.m.

 

Respectfully submitted,

John Cusick, Treasurer

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Semi Annual WPOA Meeting Minutes: June 2014

MINUTES OF THE SEMI-ANNUAL MEETING OF THE WILDERNESS PROPERTY OWNERS’ ASSOCIATION (WPOA)

June 17, 2014

 

The semi-annual meeting of the WPOA was held on Tuesday, June 17, 2014 in “The Barn” at Grace Community Covenant Church. President Cherryl Steben called the meeting to order at 7:10 PM. In addition to Ms. Steben, board members John Ancock, Phil Harlan, Larry Rus and John Cusick were present. A total of 29 property owners were present, constituting a quorum.

 

MINUTES: Minutes of the previous meeting were not read.

 

Ms. Steben opened the meeting by introducing Thurston County Sheriff Snaza and Sgt. Depan for a discussion regarding recent activities in the neighborhood and the Neighborhood Watch Program. The sheriff stated that neighborhood watch or block watch begins with getting to know your neighbors. It can be as extensive a program as the community supports and participates in. He then went on to give an overview of his department and how budget cuts over the years have reduced the number of enforcement personnel under his command. They then provided a very thorough report dealing with law enforcement, home and property security. The bottom line was that we are the eyes and ears of our community and if it looks suspicious, report it. If you report it ask for a report back from the investigating officer. He suggested this and other ways to build a relationship with the deputies including an invitation to sign up for a “ride along” with the deputies to get a feel for what they do. The meeting was open for questions and answers during the Sheriff’s presentation.

 

TREASURER’S REPORT: John Cusick handed out copies of the Treasurer’s Report: the Profit & Loss Budget vs. Actual and the Balance Sheet. He said to let him know if there were any questions. No action was taken on the treasurer’s report.

 

PRESIDENT’S REPORT: Ms. Steben provided an overview of the Board’s recent activities, including entering into a new lawn mowing contract for the current calendar year, and assessing and taking action on greenbelt trees about which some property owners are concerned. She said that she and her husband Todd would head up a neighborhood watch program and encouraged people wanting to help to sign up.

 

Cherryl then encouraged property owners to put away garbage and recycle containers after pick up, to not park cars on lawns and to not dump yard waste in the green belt. She then stated that it takes two people to file complaints with the board in order for action to be taken. She reported that political signs are prohibited in the community per the covenants but that state law allows. She encouraged property owners to be good neighbors in the placement of political signs as well as garage and yard sale signs. She reported that there is nothing in the covenants to restrict fireworks and that they are legal in Thurston County July 3-5. She announced that work parties are scheduled in the community for July 26th, August 30th and September 27th. Sign up lists were provided for work party volunteers.

 

NEW BUSINESS: Ms. Steben introduced Jane Stavish who accepted the invitation to become a member of the Board. Cherryl moved and John Cusick seconded approval of Jane Stavish as a board member. Motion carried. Jane then reported that ditch cleanup will take place July 8-11, 2014 by a crew from the Dept. of Corrections. The ditch runs through private property and is cleaned periodically to prevent flooding.

 

There being no further business, the meeting was adjourned at 9:03 PM.

 

Respectfully submitted,

Dick Fankhauser, Secretary

 

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Board Meeting Minutes: May 2014

MINUTES OF WILDERNESS PROPERTY OWNERS’ ASSOCIATION BOARD MEETING

May 7, 2014

 

The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Wednesday, May 7, 2014 in the home of Dick Fankhauser. President Cherryl Steben called the meeting to order at 6:10 p.m. Board members present were Cherryl Steben, Dick Fankhauser, Larry Rus and John Cusick.

 

MINUTES: The minutes of the March 18, 2014 Wilderness Property Owners’ Board of Directors meeting were read. It was moved by John Cusick and seconded by Larry Rus that the minutes be approved as amended. Motion carried.

 

TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed. Eleven property owners have not paid their dues to date and, of those, four are carryovers from previous years.

 

UNFINISHED BUSINESS:

Greenbelt trees: Cherryl reviewed several sites needing attention. Those are:

3230 Wilderness Drive (Wilkins) – Cedar tree in Greenbelt – place on a list with other properties to be considered late as a group

4631 Norcross Ct (Marvin) Cedar tree in Greenbelt behind yard – place on list.

4642 Claridge Drive (Kukes) – Ivy growing in Greenbelt behind yard – add to work party items.

4413 Highline (Burham) – Cleaned up downed tree and replanted per instructions. No action needed.

 

WPOA Document cleanup and scanning – Cherryl will review while recovering from wrist surgery.

 

Pet station replacement – Cherryl reported that bags have been replaced in all stations and more are available.

 

2014 Newsletter – Cherryl will draft the 2014 Newsletter before the end of May.

 

4124 Highline Drive – Potential health issue – still pending.

 

Cherryl to send a letter to affected property owners advising that they are not in compliance with Wilderness covenants regarding vehicles parked on lawns and garbage cans and debris in driveways in response to a complaint from David Bell.

 

NEW BUSINESS:

2015 Homeowners Dues – There was some discussion regarding raising the homeowner’s dues and to consider bringing it to property owners for approval at the next semi-annual meeting. It was determined that the Board does have the authority to bring its’ recommendation to those present at the semi-annual meeting for approval. Cherryl and John Cusick will research the structure and dollar amount of homeowner’s dues in some similar homeowner associations. They will determine if it makes sense to increase dues to $225.00 per year. They will advise the Board members of their findings and determine if the Board should add the item to the agenda for the semi-annual meeting and the dollar amount.

 

Semi-annual meeting – The semi-annual meeting of the Homeowner’s Association will be held June 17, 2014 at 7:00 p.m. at the Covenant Church in “The Barn”.

 

Duplexes on Wilderness Drive (Appling) – owner is evicting tenants and is aware of covenant violations. Those will be dealt with when tenants are no longer there.

 

Landscape Maintenance Contract – The Contractor recommended that he be able to mow one more time in May than is otherwise called for in the contract. It was agreed that he be able to adjust the monthly mowings as long as the total number of mowings throughout the year do not exceed the 18 specified in the contract. Dick will advise the Contractor of this decision. Dick is also to bring to his attention the need for weeding of the Juniper areas at the entrance to Wilderness at Boulevard Road.

 

In response to Dick not being able to attend meetings on the 3rd Tuesday of the month, Cherry requested that Board members let her know what dates in the next several months they will not be available.

 

There being no further business, the meeting was adjourned at 7:20 p.m. The next Board meeting will be the semi- annual meeting on June 17, 2014 at 7:00 p.m. at the Covenant Church in “The Barn”.

 

Respectfully submitted,

Dick Fankhauser, Secretary

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Board Meeting Minutes: March 2014

MINUTES OF WILDERNESS PROPERTY OWNERS’ ASSOCIATION BOARD MEETING

March 18, 2014

 

The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Tuesday, March 18, 2014 in the home of President Cherryl Steben. Cherryl called the meeting to order at 6:03 p.m. Board members present were Cherryl Steben, Dick Fankhauser, John Ancock, Phil Harlan and John Cusick.

 

MINUTES: The minutes of the January 14, 2014 Wilderness Property Owners’ Board of Directors meeting were read. It was moved by John Cusick and seconded by John Ancock that the minutes be approved. Motion carried.

 

TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed. Twenty-two property owners have not paid their dues to date and of those, four are carryovers from previous years.

 

UNFINISHED BUSINESS: Greenbelt trees: Cherryl reviewed several sites with a tree service and provided the Board with a bid proposal to do the work in the amount of $4,250.00. John Cusick moved and Dick Fankhauser seconded that we accept the bid. Motion carried. Work will be done between March 24th and 29th.

 

Dick brought a complaint from David Bell to the WPOA Document cleanup and scanning: still working on it.

 

Neighborhood watch program: nothing to report.

 

Pet station replacement: Cherryl to purchase more bags. Pet stations are all installed.

 

NEW BUSINESS: Cherryl to draft 2014 Newsletter #1 (February or March)

 

Dick brought a complaint from David Bell to the Board regarding property on Pinebrook Drive at the entrance to Wilderness. David’s complaint included parked vehicles on the lawn, garbage cans left out at the curb all week and garbage piled in the driveway. His complaint also included vehicles cluttering other properties nearby. Cherryl will send a letter to affected property owners advising that they are not in compliance with Wilderness covenants.

 

There was some discussion regarding raising the homeowner’s dues and to possibly bring it to property owners for approval at the next semi-annual meeting.

 

Cherryl received a call from Brad Wilkins at 3230 Wilderness regarding a cedar tree in the greenbelt between his house and the Vetter’s house (3231 Wilderness).  Based upon visual inspection by a tree service he had out to bid on some work in his yard, it appears the tree may be diseased.  Cherryl will inspect the tree with the tree service that is out doing work for the WPOA at the end of March to see what they determine about the tree.
The owners at 4124 Highline Drive have not lived in their home for approximately 2 years.  Upon site inspection by the Thurston County Sheriff’s office, due to a call from the owner that they suspected someone was in their house, it was determined that rodents were inhabiting the home (rats).  Cherryl will follow up with the Health Department to determine how to handle this potential health issue.

There being no further business, the meeting was adjourned at 7:00 p.m. The next Board meeting will be held April 15, 2014 at 6:00 p.m. in Cherryl’s home.

 

Respectfully submitted,

Dick Fankhauser, Secretary

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Board Meeting Minutes: January 2014

MINUTES OF WILDERNESS PROPERTY OWNERS’ ASSOCIATION BOARD MEETING

January 14, 2014

 

The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Tuesday, January 14, 2014 in the home of President Cherryl Steben. Cherryl called the meeting to order at 6:05 p.m. Board members present were Cherryl Steben, Dick Fankhauser, Larry Rus, John Ancock, Phil Harlan and John Cusick.

 

ELECTION OF OFFICERS FOR 2014: It was moved by Larry Rus and seconded by Dick Fankhauser that the 2013 officers remain in office for 2014. Motion carried. Brief discussion was held regarding meeting dates for 2014. Cherryl reminded us of the dates as stated in the last newsletter. Two changes were made to the list. The February meeting will be on the 11th and the May meeting will be on the 13th.

 

MINUTES: The minutes of the November 12, 2013 Semi-Annual Wilderness Property Owners’ Association meeting were read. A correction was made in the report of the budget item. The amount for Puget Power was corrected to $8,900. It was moved by John Cusick and seconded by Larry Rus that the minutes be approved as corrected. Motion carried.

 

TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed.

 

UNFINISHED BUSINESS:

 

Greenbelt trees: Cherryl reviewed some tree issues and will be meeting with a tree service to determine future recommendations. John Cusick to check status of ditch at Ferndale Ct.

 

Landscape maintenance agreement for 2014: The board reviewed the agreement and made the following recommendations:

  1. Reduce number of mowings to 19 with a unit price for additional mowings if necessary.
  2. Specify fertilizing to be done in March and October.
  3. Leave method of removal of grass clippings up to contractor.
  4. Add weed whacking to north side of Donnelly from trail end at Donnelly to Chambers Creek.

 

WPOA Document cleanup and scanning: still working on it.

 

Neighborhood watch program: nothing to report.

 

Pet station replacement: Cherryl to purchase more bags. Pet stations are all installed.

 

Homeowners’ directory for 2013: Some have been distributed and board members took directories to deliver in their area.

 

NEW BUSINESS: Cherryl to draft 2014 Newsletter #1 (February or March)

 

There being no further business, the meeting was adjourned at 7:15 p.m. The next Board meeting will be held February 11, 2014 at 6:00 p.m. in Cherryl’s home.

 

Respectfully submitted,

Dick Fankhauser, Secretary