Board Meeting Minutes: October 2015


October 14, 2015


The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Wednesday, October 14, 2015 in the home of President Cherryl Steben. Cherryl called the meeting to order at 6:07 p.m. Board members present were Cherryl Steben, Larry Rus, Linda Liu, Dick Fankhauser, and John Cusick. Phil Harlan was absent.


MINUTES: The minutes of the June 16, 2015 Board meeting were read. Minutes were approved as read. Approval of May 2015 minutes postponed until next meeting.


TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed. To date, 7 property owners have not paid their 2015 dues. As a reminder, Linda Liu will contact those who haven’t paid.




Wilderness sign repair or replacement (Wilderness/Boulevard): two bids received, Cherryl will clarify bids. When clarified and approved, this will be paid for out of the Common Area Maintenance.


Retention pond weed control:  Dick presented cost proposal from South Sound Lawn Care of $200 twice per year. Motion was made and approved to modify landscape contract to include this cost.


Traffic Calming Research: call back pending from County representative. Larry will follow up.


Street Lighting upgrades: PSE response pending regarding cost of changing the street lights in Wilderness to LED and other alternatives.


Greenbelt/Tree Management: Delays in getting to approved work done in Wilderness is because of recent storm damage. Sign work at Boulevard Road may be delayed because of need to address newly discovered danger trees. Cherryl is working on WPOA liability regarding a large maple that fell in a yard on Claridge.


Olympia Coalition of Neighborhood Associations:  WPOA is first member from Olympia Urban Growth Area. Cherryl has not attended meetings but gets meeting minutes. Do we want Board attendance now? Linda to check with Jane about attendance.


WPOA Document cleanup and scanning: Pending.


WPOA work parties: Cherryl will check on having debris hauled away from last work party north of Wilderness Drive at Boulevard Road.


Open Board position: Linda Liu was approved to fill that position via email between Board members. Cherryl will find and forward that action to us.


Proposed Log Cabin reservoir (water tank) status:  Nothing new to report.


Ashton Woods: Nothing to report.







Weeding junipers north of Wilderness Drive at Boulevard Road: Dick was asked to get cost proposal from Landscape Maintenance contractor.


QuickBooks: Motion made and approved to purchase QuickBooks license. John has been using his personal license.


2016 Budget: Proposed changes to the budget for next year are as follows:

Reduce Postage expense to $100.00

Reduced Legal Filing Fees expense to $100.00

Add $400.00 to Insurance expense for total of $2,150.00

Add $100.00 to Greenbelt/Tree Maintenance expense for total of $21,030.00

Add $175.00 to total Annual Dues for additional parcel not included last year


Sad news: Cherryl announced that after serving seven years on the Board and six years as chairperson, she is resigning effective the end of this year.


There being no further business, the meeting was adjourned at 7:52 p.m. The next Board meeting will be the Semi-annual meeting to be held at 7:00 p.m. on November 17, 2015 at the Covenant Church in “The Barn”.



Respectfully submitted,

Dick Fankhauser, Secretary