Board Meeting Minutes: July 2014


July 15, 2014


The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Tuesday, July 15, 2014 in the home of President Cherryl Steben. Cherryl called the meeting to order at 6:15 p.m. Board members present were Cherryl Steben, Larry Rus, Phil Harlan, John Ancock and John Cusick. Cherryl asked John Cusick to record minutes of the meeting.


MINUTES: The minutes of the May 7, 2014 Wilderness Property Owners’ Board of Directors meeting previously distributed by Dick Fankhauser were read. John Cusick moved and Larry Rus seconded that the minutes be approved as written. Motion carried.


The draft minutes of the June 17, 2014 Semi-Annual Meeting of the Wilderness Property Owners’ Association previously distributed by Dick were then read. Phil Harlan moved and Larry Rus seconded that the minute be approved as amended. Motion carried.


John Cusick will provide the amended June 17, 2014 minutes to Secretary Dick Fankhauser.


TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed. Eight property owners have not paid their dues to date and, of those, four are carryovers from previous years. There was brief discussion of taking further action to collect unpaid dues. Board members concluded action alternatives beyond continuing to send monthly statements would be too expensive.



Greenbelt/ tree management – Cherryl reviewed bids received from Harmon Tree Service and Thomas Tree Service for the following locations:


2934 Wilderness Drive (Erickson/Hensley) – Fir tree in Greenbelt

3230 Wilderness Drive (Wilkins) – Cedar trees in Greenbelt

4631 Norcross Ct (Marvin) – Cedar tree in Greenbelt behind yard

4508 Ferndale Ct (Woodward) – Greenbelt and ditch clean up


Harmon was low bidder on all but 4631 Norcross and it was agreed to award each job to the lowest bidder. The total cost will be a little less than the $5,743.30 remaining balance in the greenbelt/tree maintenance budget.


The removal of the diseased hemlock at Claridge/Wilderness will be referred to Thurston County.


4124 Highline Drive – Potential health issue – Cherryl is discussing options with the Thurston County Health Department.


WPOA work party – July 26th – Hours will be 8:30 a.m. – 12:30 p.m. The priorities will be removing the old bus stop and ivy on Pinebrook, removing the tree house in the greenbelt near Chambers Ditch on Ferndale, and removing debris by the Donnelly bridge.


WPOA Document cleanup and scanning – Cherryl continues to work this with Toby VanRoojen.


2015 Homeowner’s Dues increase research – Phil Harlan will identify about 4-6 comparable and 2 new developments and contact them to determine annual dues assessments, budget for greenbelt/tree maintenance, numbers of homeowners, etc. so that the Board may develop a reasonable proposal for increasing annual dues. John Cusick will provide Phil with the current list of neighborhood and homeowner’s associations recognized by the City of Olympia.


There being no further business, the meeting was adjourned at 7:20 p.m. The next Board meeting will be August 5, 2014 at 6:00 p.m. and the following meeting will be September 3, 2014 at 7:00 p.m.


Respectfully submitted,

John Cusick, Treasurer