Semi Annual WPOA Meeting Minutes: June 2014


June 17, 2014


The semi-annual meeting of the WPOA was held on Tuesday, June 17, 2014 in “The Barn” at Grace Community Covenant Church. President Cherryl Steben called the meeting to order at 7:10 PM. In addition to Ms. Steben, board members John Ancock, Phil Harlan, Larry Rus and John Cusick were present. A total of 29 property owners were present, constituting a quorum.


MINUTES: Minutes of the previous meeting were not read.


Ms. Steben opened the meeting by introducing Thurston County Sheriff Snaza and Sgt. Depan for a discussion regarding recent activities in the neighborhood and the Neighborhood Watch Program. The sheriff stated that neighborhood watch or block watch begins with getting to know your neighbors. It can be as extensive a program as the community supports and participates in. He then went on to give an overview of his department and how budget cuts over the years have reduced the number of enforcement personnel under his command. They then provided a very thorough report dealing with law enforcement, home and property security. The bottom line was that we are the eyes and ears of our community and if it looks suspicious, report it. If you report it ask for a report back from the investigating officer. He suggested this and other ways to build a relationship with the deputies including an invitation to sign up for a “ride along” with the deputies to get a feel for what they do. The meeting was open for questions and answers during the Sheriff’s presentation.


TREASURER’S REPORT: John Cusick handed out copies of the Treasurer’s Report: the Profit & Loss Budget vs. Actual and the Balance Sheet. He said to let him know if there were any questions. No action was taken on the treasurer’s report.


PRESIDENT’S REPORT: Ms. Steben provided an overview of the Board’s recent activities, including entering into a new lawn mowing contract for the current calendar year, and assessing and taking action on greenbelt trees about which some property owners are concerned. She said that she and her husband Todd would head up a neighborhood watch program and encouraged people wanting to help to sign up.


Cherryl then encouraged property owners to put away garbage and recycle containers after pick up, to not park cars on lawns and to not dump yard waste in the green belt. She then stated that it takes two people to file complaints with the board in order for action to be taken. She reported that political signs are prohibited in the community per the covenants but that state law allows. She encouraged property owners to be good neighbors in the placement of political signs as well as garage and yard sale signs. She reported that there is nothing in the covenants to restrict fireworks and that they are legal in Thurston County July 3-5. She announced that work parties are scheduled in the community for July 26th, August 30th and September 27th. Sign up lists were provided for work party volunteers.


NEW BUSINESS: Ms. Steben introduced Jane Stavish who accepted the invitation to become a member of the Board. Cherryl moved and John Cusick seconded approval of Jane Stavish as a board member. Motion carried. Jane then reported that ditch cleanup will take place July 8-11, 2014 by a crew from the Dept. of Corrections. The ditch runs through private property and is cleaned periodically to prevent flooding.


There being no further business, the meeting was adjourned at 9:03 PM.


Respectfully submitted,

Dick Fankhauser, Secretary