Board Meeting Minutes: May 2014

MINUTES OF WILDERNESS PROPERTY OWNERS’ ASSOCIATION BOARD MEETING

May 7, 2014

 

The regular meeting of the Board of Directors of the Wilderness Property Owners’ Association was held on Wednesday, May 7, 2014 in the home of Dick Fankhauser. President Cherryl Steben called the meeting to order at 6:10 p.m. Board members present were Cherryl Steben, Dick Fankhauser, Larry Rus and John Cusick.

 

MINUTES: The minutes of the March 18, 2014 Wilderness Property Owners’ Board of Directors meeting were read. It was moved by John Cusick and seconded by Larry Rus that the minutes be approved as amended. Motion carried.

 

TREASURER’S REPORT: The Treasurer’s Report, as prepared by John Cusick, was filed. Eleven property owners have not paid their dues to date and, of those, four are carryovers from previous years.

 

UNFINISHED BUSINESS:

Greenbelt trees: Cherryl reviewed several sites needing attention. Those are:

3230 Wilderness Drive (Wilkins) – Cedar tree in Greenbelt – place on a list with other properties to be considered late as a group

4631 Norcross Ct (Marvin) Cedar tree in Greenbelt behind yard – place on list.

4642 Claridge Drive (Kukes) – Ivy growing in Greenbelt behind yard – add to work party items.

4413 Highline (Burham) – Cleaned up downed tree and replanted per instructions. No action needed.

 

WPOA Document cleanup and scanning – Cherryl will review while recovering from wrist surgery.

 

Pet station replacement – Cherryl reported that bags have been replaced in all stations and more are available.

 

2014 Newsletter – Cherryl will draft the 2014 Newsletter before the end of May.

 

4124 Highline Drive – Potential health issue – still pending.

 

Cherryl to send a letter to affected property owners advising that they are not in compliance with Wilderness covenants regarding vehicles parked on lawns and garbage cans and debris in driveways in response to a complaint from David Bell.

 

NEW BUSINESS:

2015 Homeowners Dues – There was some discussion regarding raising the homeowner’s dues and to consider bringing it to property owners for approval at the next semi-annual meeting. It was determined that the Board does have the authority to bring its’ recommendation to those present at the semi-annual meeting for approval. Cherryl and John Cusick will research the structure and dollar amount of homeowner’s dues in some similar homeowner associations. They will determine if it makes sense to increase dues to $225.00 per year. They will advise the Board members of their findings and determine if the Board should add the item to the agenda for the semi-annual meeting and the dollar amount.

 

Semi-annual meeting – The semi-annual meeting of the Homeowner’s Association will be held June 17, 2014 at 7:00 p.m. at the Covenant Church in “The Barn”.

 

Duplexes on Wilderness Drive (Appling) – owner is evicting tenants and is aware of covenant violations. Those will be dealt with when tenants are no longer there.

 

Landscape Maintenance Contract – The Contractor recommended that he be able to mow one more time in May than is otherwise called for in the contract. It was agreed that he be able to adjust the monthly mowings as long as the total number of mowings throughout the year do not exceed the 18 specified in the contract. Dick will advise the Contractor of this decision. Dick is also to bring to his attention the need for weeding of the Juniper areas at the entrance to Wilderness at Boulevard Road.

 

In response to Dick not being able to attend meetings on the 3rd Tuesday of the month, Cherry requested that Board members let her know what dates in the next several months they will not be available.

 

There being no further business, the meeting was adjourned at 7:20 p.m. The next Board meeting will be the semi- annual meeting on June 17, 2014 at 7:00 p.m. at the Covenant Church in “The Barn”.

 

Respectfully submitted,

Dick Fankhauser, Secretary